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FAQs

What is Vabotu?
Vabotu is a team messaging and collaboration app built for teams – that’s designed to help everyone work better. With Vabotu, you get everything in one place – instant messaging, task boards and design feedback, all in a simple, easy-to-use layout – so your team doesn’t miss a beat.

Is there a free version of vabotu?
Once you sign up, Vabotu comes with all the great features like team messaging, task boards and project collaboration free for 15 days. There is not free tier for vabotu. To learn more about the features included, visit the Pricing page.

What features does Vabotu offer?
With Vabotu, you get everything in one place – instant messaging, task boards and design feedback, all in a simple, easy-to-use layout – so your team doesn’t miss a beat.

TEAM MESSAGING
Group conversations are organized in workspaces, which you can make public or private. Create a workspace for clients, projects, departments…or just about anything you want. In each workspace, you can create tasks right in your message window, assign team members, set due dates, set task labels and keep track of to dos.

Team Messaging

TASK BOARDS
Say you want a high-level view of everything that’s going on. Simply go to your Task Boards. They show all your ToDos across workspaces, making it easy to organize, edit, prioritize and add new tasks.

Task Boards

PROJECT COLLABORATION
When it comes to giving or receiving feedback, Vabotu makes a usually complicated process surprisingly simple. All you do is add comments directly to a shared file. Just like that you have clear, real-time collaboration.
At Vabotu, we know the importance of keeping a team in-sync. Because odds are deadlines aren’t moving. So regardless of where team members are, Vabotu brings everyone together to keep everything moving forward.

Project Collaboration

Vabotu: Collaborate, comment, share and find everything in one place. It’s Work. In Harmony.

Why Should my team use Vabotu?
Vabotu aims to help your team work in harmony. You are probably using a number of tools to help you get more done. Tools like slack, trello and invision.

We’ve designed Vabotu to increase efficiency and streamline the collaboration process by providing you the tools you need to get more done. With team messaging, task boards, and design feedback, all integrated into one easy to use app.


How do I get started in Vabotu?
To get stared in Vabotu, create a company by visiting this link.

Next, create workspaces. Group conversations are organized in workspaces. Which you can make public or private. Here is a short video that shows you how to create a workspace:

Once you’ve created a workspace, it is time to invite others to your company and workspaces so you can start collaborating. Here’s a short video that shows how to invite people to your company and workspace(s) in Vabotu:

What devices is Vabotu available on?
Vabotu is now available as a Mac app and Web app. The Mac app may be downloaded from the Mac app-store. The web app may be accessed via these web browsers: Safari, Google Chrome and Mozila Firefox, across Mac and PC. We are now working on bringing Vabotu to mobile, as native applications across iOS and Android.

What browsers are supported?
Vabotu is supported across Safari, Google Chrome and Mozilla Firefox.

What operating systems are supported?
Vabotu is supported across Mac, PC & iPad via the Safari, Google Chrome and Mozilla Firefox web browser. We are working on introducing a native Vabotu mobile app across iOS and Android.

Using Vabotu

Getting Started with Vabotu?
To get started with Vabotu, you’ll first need to create a company here.

Next, create a workspace and invite people so you can start collaborating. Here’s a video that shows you how to create a workspace:

Inviting people to a workspace is extremely easy, watch this short video to get you started:

That is all you need to get started. There is much more you can do with vabotu like share images and collaborate, create tasks and organize your media all in one place. Feel free to explore vabotu and if you have any questions, e-mail us at support@vabotu.com

The Vabotu Interface – Collaboration
The top nav

Hosts your company name and logo in the top left hand corner. From here you may switch companies, if you are signed in with multiple companies. You can create a new company or sign in to an additional company. When you sign in to additional companies, they will appear here in this dropdown menu & you may toggle between the companies.

To the right, we have The collaboration tab, this is the tab we are currently in. The collaboration tab hosts your team messaging. The next tab over is the boards which houses all of your tasks across workspaces. The Media tab is a hub for all your shared files across workspaces.

On the top right hand corner we have notifications, settings and account information.

Workspaces & People menu
From the top we have the hide/show menu icon. To the right of this we have the filter workspaces input box. Simply start inputing text for active search to filter all the workspaces and people underneath.

My Workspace
We’ve designed My Workspace is a private space for you, to help you unwind. Everything you post here is private and visible only to you. Use this workspace to post notes, reminders, inspirational quotes, tasks, your daily calendar, todo’s or anything else you can think of.

Below you’ll see 4 categories where your workspaces are hosted in including:
• Preferred
• Public
• Private
• People

You may collapse or expand these.

Preferred Workspaces

Think of preferred workspace a a favorite folder of all the workspaces. To add a workspace to your preferred workspaces, simply click the heart icon in the to messaging menu bar.

Public Workspaces

Public workspaces are well public, meaning any member of your company may search for them and join them. They do not require an invite.

Private Workspaces

In private Workspaces, everything you post here is private and only visible to members of this workspace.

People

The people section hosts members of your company that you may send messages to.

Invite People Button

The last button on this area is the Invite people. Clicking this button will bring up a modal that will allow you to invite new users to your created company in vabotu and to your created workspace.

Main Messaging Area – Top Bar

The top bar of the messaging area hosts the global menu options for this section. Start from the left, we have the name of the workspace and an icon showing if it is a public or private. To the right of this we have a menu containing the search, filter, members, favorite and more options.

Main Messaging Area – Search

If you are looking for a specific message, simply type in what you remember of that message in the search field and the messages underneath will filter the messages accordingly.

Main Messaging Area – Filter

The filter option allows you to filter messages by member or date.

Main Messaging Area – Members

The members option allows you to invite new users to your company or workspace or add exiting members of your company to your private workspace.

Preferred Workspaces

The preferred workspaces icon allows you to add the current workspace to your preferred workspaces list. Simply click the heart icon and your workspaces will be added to this list.

More Menu

The more menu allows you to:
• Convert a workspace to public/private
• Leave this workspace
• Edit workspace settings
• Delete this workspace

Messaging Input Box

The messaging input box allows you to type and format your messages, add emojis and much more. You can add links to a word, bold or italicize text and add images along with your messages.

To add emojis to your message, click the emoji icon. The emoji panel has several emoji categories that you may cycle through.

To add an image or task to your message, just click the plus icon. To format your text click the “A” icon. From here you may bold, italicize or add a link to your text. To bold, italicize or insert a link to a word, highlight/select the word, click the “A” icon and choose the desired formatting.

Posted Messages Area
The messages are nested inside dates. For the current day, you will see all your messages are nested under a tab called today.You can click this tab to expand/collapse your messages for that day.
On the left, you’ll see a circle with the picture profile or with the first letter of the first and last name for that user. You may click this circle to see more info about this user.

To the right of the posted message there are several icons. We have the edit icon which allows you to edit a message that you posted. You can only edit your message here. Next we have the Trash icon which will allow you to delete your message.

About Sidebar
The right sidebar may be toggled open or closed by clicking the info button. At the top we have the about this workspace info which may be edited. All of the sections in this sidebar may be toggled open or closed by clicking on the header tittle for each section.

Members Area
Under about we have the members area. Here you will see a list of all the members that are part of this particular workspace. You may add additional members of your company to this workspace by tapping the plus icon.

Please note that you may not add new users that are not part of your company here. You first have to invite people to be part of your company and then add them to this workspace via this menu.


Company

What is a Company in Vabotu?
A company holds all your workspaces, boards and media files. When you create an account, you also create a company. You can only have 1 company registered/account, but you may have several companies registered with the same e-mail address.

Each company has it’s own subscription and unique plan settings.

Inviting people to a company in Vabotu
To invite people to a company in Vabotu follow these steps:

  1. Click the Invite people button found at the bottom left hand corder of the screen. The following popup will come up:
  2. Input the e-mail address of one or multiple people you wish to invite. Separate each e-mail address by a space, comma or tab. Select the workspace(s) to which you wish to invite these users to.
  3. Click send and you’re all done!

Removing members from a company in Vabotu
To remove members from a company in Vabotu, follow these steps:

  1. Click the settings icon found at the top right hand corder of the screen and select Manage Members:
  2. Select the users you wish to delete from the list below:
  3. Click the options button and select Delete Selected Users options

Creating a company in Vabotu

  1. To create a company in Vabotu visit: vabotuapp.com and click on Create Company.
  2. Enter your e-mail address. Make sure, this is an inbox you can access for the next step.
  3. Check your e-mail for a 5-digit verification code which should look like this:

    If you do not receive an e-mail within 1 minute, you’ll have the option to resend the Verification code.
  4. In the next step, input your First and Last name, username (Usernames must be all lowercase, with no spaces. They can only contain letters, numbers, periods, hyphens, and underscores.) and set your password ( Password must be at least 8 characters including: 1+ uppercase letters (A, B, C) 1+ special characters (&,!,@) 1+ numeric characters (1,2,3))

  5. Fill out how you will use Vabotu including what you will use vabotu for, what kind of company is it and how big is your company.
  6. Enter your Company Name and URL address. Agree to the Privacy Policy and Terms of use.
  7. For this last step you may copy the link provided. With this link you may invite others to your new company in Vabotu. In the 2nd input field, type in the e-mail addresses of the people you want to invite to vabotu. You may enter several e-mail addresses separated by comma. Click done and you’re all done. If you don’t want to fill out any of the info, you may click skip.

Workspaces

What are Workspaces in Vabotu?
A workspace in Vabotu is where instant messaging, tasks and collaboration happens. Workspaces are organized by 3-tabs hosted at the top of the screen. Collaboration, Boards and Media. The Collaboration Workspace is where instant Messaging Happens and you may access it by clicking the Collaboration tab at the top of the screen.

The Boards tab hosts all of your tasks for the currently selected workspace. You may create multiple boards for each workspace.

The Media tab hosts all of the files shared or uploaded within this workspace.

Regardless which tab you are on, Collaboration, Boards or Media, you may toggle between workspaces on the left side menu to see that workspace’s contents.

Creating a Private Workspace in Vabotu
To create a private workspace in Vabotu, click the + icon next to Private Workspaces on the left hand sidebar.

From the popup window, input your workspace name and (optional) a brief description. Click Create workspace and you’re all done.

Editing workspace settings in Vabotu
To edit the settings of an existing workspace in Vabotu click the more menu from the top right hand corner of the messaging window:

From the pop-up menu select Edit Workspace Settings:

From this pop-up window you may update the workspace settings. You may:
• Make the workspace public/private by clicking the toggle button:

• Update the workspace name/label
• Update the workspace description

Once all updates are completed, click the update workspace button and you’re all done.

Joining a Public Workspace in Vabotu
To join a Public Workspace in Vabotu click on the + icon next to the Public Workspaces label in the left sidebar and select Join a Public Workspace:

From the pop up, input the name of the workspace you want to join or select from the list below:

Filtering through workspaces & people in Vabotu
To filter through your workspaces & people in Vabotu, start typing the workspace name in the filter input box found at the top of your left hand sidebar:

 

Removing members from a workspace in Vabotu
To remove a member from from a workspace in Vabotu, hover over that member’s profile picture in the members section, in the info bar found on the right hand side. You will see an x icon on the top right hand corner of their profile picture:

Click the x icon and they will be removed from this workspace.

What is My Workspace in Vabotu

My Workspace in Vabotu is your personal and private space. It is designed to help you unwind. Everything you post here is visible only to you.

You may user My Workspace to post:
• Notes
• Reminders
• Inspirational Quotes
• Your daily journal
• Tasks
• Your daily calendar
• Todo’s
• Anything else you can think of


Creating a Public workspace in Vabotu
To create a public workspace in Vabotu, click the + icon on the right hand side of the Public Workspaces heading in the left hand sidebar.

From the popup window, input your workspace name and (optional) a brief description. Click Create workspace and you’re all done.

Deleting a Workspace in Vabotu
You may delete a workspace in Vabotu only if you are an admin or a manager. To delete a workspace click the 3-dot menu on the top right hand corner of the messaging window (right next to the add workspace to favorites icon)

If you are not seeing the following menu (see screenshot below) than you are not an admin or a manager. To delete the workspace, select delete workspace from the dropdown menu:

Confirm delete from the pop-up menu and you’re all done!

Leaving a workspace in Vabotu
When you leave a workspace in Vabotu, you will be removed from that workspace and it will no longer show in your left sidebar. You still are.

To leave a workspace click 3-dot menu on the top right hand corner of the messaging window as show below:

From the drop-down menu select Leave this Workspace and you’re all done.

Preferred Workspaces in Vabotu
In Vabotu, you may add any public or private workspace to the Preferred Workspaces list. To add a workspace to the preferred Workspaces, click the heart icon in the top bar of the messaging window:

Once you’ve done that, your workspace will show in the Preferred Workspaces list.

To remove a workspace from the Preferred Workspaces list, click the same heart icon.

Inviting members to a workspace in Vabotu
To invite members to a private or public workspace in Vabotu, click the + icon in the members section found in the right info sidebar:

From the popup list, select the members you wish to add to this workspace:

Each member you’ve added, will receive a notification e-mail informing them that they’ve been added to this workspace.

Messages

Writing a message in Vabotu
To write a message in Vabotu, start typing inside the input box found in the top section of the messages window. As you start typing, the send button will turn pink and you will be able to send your message:

You may quickly send your message by pressing enter/return on your keyboard. To start writing a new line of text inside the input box, press shift+enter. Pressing shift+enter will not send your message but allow you to continue writing and formatting your text as you wish.

Deleting/Removing a sent message in Vabotu
To delete a sent message in Vabotu, click the trash/delete icon found on the right hand side of the written message as shown bellow:

 

Formatting your message in Vabotu
In Vabotu you can format your messages by:
• Setting you text to bold
• Italicizing your text
• Inserting links into words

To set your text to bold, italicize or insert a link, start by selecting the text you wish to bold/italicize/insert link into. Then press the font icon found on the right hand side of the message input window as shown below:

From here select either the B icon to bold text, the icon to italicize text or the link icon to insert a link inside your text.

If you wish to use shortcuts, simply highlight the text you wish you bold or italicize and press command+b to bold, command+i to italicize or command+k to insert a link.

Searching through messages in Vabotu
To search through your messages in a workspace in Vabotu, start by clicking on the search icon found on the top bar, above the message input box:

Next, input your search query inside the search box and press enter on your keyboard

To close the search query, click the x icon at the end of the search input field.

Filtering through messages in Vabotu
Vabotu allows you to filter through your messages by members or date. To filter through your messages in Vabotu, click the filter icon found on the top bar, above the message input field:


To filter your messages by a member, click the Select Member dropdown menu and select the member you wish to see the messages from:

The messages will be filtered accordingly underneath. To clear your search query, click the “See All Messages” button on the right hand corner, below the message input box:

To filter your messages by date in Vabotu, click the “Show Messages from Date to Date”:

The popup modal, shows two calendars. The left calendar is your start date and the right your end date. Start by selecting a date in the start date and a date in the end date.

When ready, click apply and your messages will filter accordingly:

Editing your message in Vabotu
Once you’ve sent your message, you may edit the sent message by pressing the edit message icon as shown below:

Once you’ve clicked this icon, a pop-up window will come up. Edit your message inside this window and once done click the save button. Please see screen below as reference:

Adding emojis in Vabotu
To add emojis in Vabotu, click the emoji icon found on the right hand side of the messages input window:

Simply select the emoji you want to have it inserted inside your message.

You may also use shortcuts like 🙂 for happy face to quickly add emojis to your messages.

Adding files to a message in Vabotu
You may add up to 10 files at the time with your message in Vabotu. To add files, start by clicking the + icon to the left of the message input box as shown below:

Next, drag the files you wish to add on top of the pop-up window. You may also click on the “click here” verbiage to browse through your files. Your uploaded files will show on the right hand side of the pop-up window like this:

You may scroll through the files on the right hand side. To delete any of the files added, click the x icon on top right hand corner of each file. Once completed, you may click the done button to add a message with your files:


You may view the thumbnails of your images by clicking on the verbiage: Attachments(10). Click this again to hide the thumbnails.

You may scroll to the right to see images hidden. To delete any of the images, click on the x icon on the top right hand corner of each image. When ready, click send or press the return button and you’re all done.

Mentioning members in your messages in Vabotu
You may mention members of a workspace in your messages in Vabotu. To do this use the “@”. When you insert the @sybmol, a list of members subscribed to this workspace will pop up:

Select the user you wish to mention and continue writing your message. When message is posted, the member mentioned will receive an e-mail notification, informing them that they were mentioned in a message inside fo the respective workspace.

Messaging shortcuts in Vabotu
In Vabotu you may use a number of shortcuts to quickly format your messages. Here is a list
• “command+b” to bold selected text
• “command+i” to italicize selected text
• “command+k” to insert a link into selected text

Here’s a list of commonly used emoji shortcuts:
• “:)” for happy face
• “;)” for wink face
• “:(” for sad face
• “:thumbsup:” for thumbs up
• “:heart:” for heart


Boards

Introducing Boards

The boards section allows you to organize tasks like sticky notes which you can move across columns. This gives you a visual overview of all your tasks.

To get started, create a card by inputting a card label and clicking New Card. A card holds all of your tasks. Once you’ve created a card, you can now add tasks to it by clicking the add new task button.

You may create as many cards as you wish and as many tasks as you wish.

Tasks
1. Creating a Task:
To create a task, click the +Add new task button at the bottom of any column you’ve created.

2. Assigning Tasks to members:
Once a task is created, you can assign this task to one or more members of your company. To do so click the plus icon next to calendar, than select a member from the dropdown menu or search for the member by their name. Click the plus icon next to their name and you’re all done.

3. Setting Due Dates
To select a due date for your task, click the calendar icon, select the due date and click ok.

4. Deleting a task
To delete a task, click the 3-dot menu at the top-right corner of the task and select delete task.

5. Adding Task Details
To add details to a task, click the task name. This will open the task edit popup.

You may edit the task name by clicking on the label:

The field bellow the calendar and labels is where you add your task details

5. Adding files to a task
You may drag and drop files related to this tasks or click the click here button to upload from your computer:

6. Adding Subtasks to a task
You may create a subtask by clicking the + Create Subtask button. Tip: by clicking enter/return you may quickly add additional subtasks:

When adding the 1st task you will notice two tabs underneath the Sub-tasks label: Active Sub-Tasks and Completed Subtasks. Once you mark a subtask complete, that subtask will be moved to the Completed Subtasks tab. You may click this tab to see all completed Sub-Tasks:

In the Sub-Tasks tab, you may click the Clear All button to delete all completed Sub-Tasks.
Clicking on a checkmark next to a completed Sub-Tasks will place the Sub-Task back into the Active Tasks Tab.

7. Commenting on a Task
To add comments on a task start typing in the Comments section input field:

When typing a new comment, you may user the “@” symbol to call out members:

When you call out members, they will receive an e-mail notification letting them know they were mentioned by you. Ex: @Alice Bleu can you make sure all presentation materials are ready for tomorrow meeting?

Sample Boards
New to task/visual boards? Don’t know where to start or how to structure your tasks? No worries, we’ve put together several sample boards to help get you started.

  1. Designing an MVP App, Vabotu board
  2. Sales Pipeline Vabotu board
  3. Daily Work Schedule Vabotu board
  4. Issue and Bug Tracking Vabotu board
  5. New Years Resolutions Vabotu board
  6. Healthy Living Planning Vabotu board